Institutional Accounts

4200-4999 Series: Sales and Services Revenue

Sales and services may be taxable, nontaxable, and inter-departmental. Taxable sales are activities for which an admission fee is charged, including athletic events, theater, concerts, student organization activities, and others. The University also collects sales tax on sales of goods, food, and services which are available to the general public. (Operations Manual Part V., Chapter 10) Nontaxable sales are from goods and services rendered in fulfilling the University's purpose as an educational institution. Interdepartmental sales are sales between University of Iowa departments. For accounting and financial reporting purposes, Agency organizations using Agency Funds (e.g., 950, 980) are not included as a University of Iowa department, therefore, goods and services rendered to Agency organizations should not be recorded as inter-departmental sales. Sales to Agency organizations must be recorded using the taxable or nontaxable revenue institutional accounts. Please send questions to Accounting & Financial Reporting.

4210 - Ticket Sales Interdepartmental  
Revenue from tickets sold to other University departments.
4211 - Ticket Sales Non Taxable  
Receipts/revenue from tickets sold to external tax-exempt entities.
4212 - Ticket Sales Taxable  
Receipts/revenue from tickets sold to employees, students, and the general public, subject to 6% sales tax.
4220 - Workshops Semin Conf Interdept  
Revenue from conferences, institutes, seminars, short courses, summer camps, and workshops for other University departments.
4221 - Workshops Semin Conf Non Tax  
Receipts/revenue from conferences, institutes, seminars, short courses, summer camps, and workshops.
4230 - Food Service Sales Interdepart  
Revenue from food service sales to other University departments.
4231 - Food Service Sales Non Taxable  
Receipts/revenue from cafeterias, restaurants and vending machines to tax-exempt entities.
4232 - Food Service Sales Taxable  
Receipts/revenue from cafeterias, restaurants and vending machines to entities or individuals subject to 6% sales tax.
4240 - Advertising Income Interdepart  
Revenue from advertising services sold to another University department.
4241 - Advertising Income Non Taxable  
Receipts/revenue from advertising sold to tax- exempt entities.
4242 - Advertising Income Taxable  
Receipts/revenue from advertising sold to entities or individuals subject to 6% sales tax.
4250 - Contract Revenue Interdepartmt  
Room and board contract revenue as controlled by Residence Services from other University departments.
4251 - Contract Revenue Non Taxable  
Room and board contract revenue as controlled by Residence Services from individuals and tax-exempt entities.
4260 - Commissions Non Taxable  
Commissions on vending machines, ticket sales, electronic games, telephone, fast food leases, concessions, ATM.
4265 - Royalties Non Taxable  
Royalties for copyrights and patents.
4270 - Publication and Subs Interdept  
Revenue from the sale of publications and subscriptions, e.g., revenue received by the Publications Order Department, U of I Press, and from the sale of departmental publications to other University departments.
4271 - Publications and Subs Non Tax  
Receipts/revenue from the sale of publications and subscriptions to tax-exempt entities.
4272 - Publications Subscriptions Tax  
Receipts/revenue from the sale of publications and subscriptions to individuals or entities subject to 6% sales tax.
4280 - Parking Fees Non Taxable  
Permit sales and meter revenue.
4290 - Guarantee Pay Non Taxable  
Settlements received from and paid to other schools (contra account) for Athletic events.
4310 - Equip Rental and Fac Interdept  
Revenue from the rental of facility space and equipment to other University departments.
4311 - Equip Rental and Facil Non Tax  
Receipts/revenue from the rental of equipment and facilities to tax-exempt entities.
4312 - Equip Rental and Facility Tax  
Receipts/revenue from the rental of equipment and facilities to individuals or entities subject to 6% sales tax.
4320 - User Fees Interdepartmental  
Revenue generated by fees charged to other University departments for which another institutional account does not apply.
4321 - User Fees Non Taxable  
Receipts/revenue generated by fees charged to tax-exempt entities for any purpose which does not more appropriately fit in any other account.
4322 - User Fees Taxable  
Receipts/revenue generated by fees charged to individuals or entities subject to 6% sales tax.
4349 - Pat Svc Recpts Unalloc Non Tax  
A temporary holding account for patient service revenues which are later redistributed to specific patient service revenue Master File Keys at the end of each month.
4350 - Pat Svc Inpat Svc Indig Intdpt  
Gross charges to other University departments for patient services provided to indigent inpatients.
4351 - Pat Svc Inpat Svc Indi Non Tax  
Gross charges other than those assessed to other University departments for patient services provided to indigent inpatients. Indigent patients are defined by the conditions of the State appropriation for the Indigent Patient Care Program.
4355 - Pat Svc Inpati Svc Pay Intrdpt  
Gross charges to other University departments for patient services provided to paying inpatients. Paying patients are patients whose primary payor is any payor except the State.
4356 - Pat Svc Inpati Svc Pay Non Tax  
Gross charges other than those assessed to other University departments for patient services provided to paying inpatients. Paying patients are patients whose primary payor is any payor except the State.
4360 - Pat Svc Outpat Svc Indig Intdp  
Gross charges to other University departments for patient services provided to indigent outpatients.
4361 - Pat Svc Outpat Svc Indi Non Tx  
Gross charges other than those assessed to other University departments for patient services provided to indigent outpatients. Indigent patients are defined by the conditions of the State appropriation for the Indigent Patient Care Program.
4365 - Pat Svc Outpat Svc Pay Intrdpt  
Gross charges to other University departments for patient services provided to paying outpatients. Paying patients are patients whose primary payor is any payor except the State.
4366 - Pat Svc Outpat Svc Pay Non Tax  
Gross charges other than those assessed to other University departments for patient services provided to paying outpatients. Paying patients are patients whose primary payor is any payor except the State.
4368 - Patient Svc Capitation Non Tax  
Money for UI Care that is used to pay for Medical Services.
4370 - Pat Svc Contract Allow Contra  
Deductions from gross patient service revenue for the difference between full charges and amounts realizable from third party payors under contractual agreements.
4375 - Pat Svc Charity Care Contra  
Deductions for services provided to non-indigent patients unable to pay under established policies.
4376 - Patient Svc Charity Care Indig  
Deductions for services provided to indigent patients unable to pay under established policies.
4380 - Patient Svc Other Adjmt Contra  
Deductions from patient charges for adjustments determined by established policies or administrative decisions.
4381 - Patient Svc Other Adjmts Admin  
Deductions from patient charges for adjustments determined by administrative decisions.
4390 - PatSvc Cash Basis Adj Non Tax  
(Health Care Units Use Only)
4400 - Other Sales and Srvcs Intrdept  
Revenue for sales and services to another University department not defined to any other revenue IACT.
4401 - Other Sales and Srvcs Non Tax  
Revenue for sales and services to a tax-exempt entities not defined to any other revenue IACT.
4402 - Other Sales Svcs Tax-6 percent  
Revenue for sales and services, not defined to any other revenue IACT, subject to 6% sales tax.
4403 - Sales Chrg FedGrants-Interdpt  
REQUIRED to record revenue for sales of goods or services from University service centers (fund 261 accounts) when charging internal University customers' Federally sponsored project accounts (fund 510). Other UI accounts that are not service centers can optionally choose to record revenue for sales of goods or services to Federally sponsored project accounts using this IACT. Refer to the Service Center Policy website for more information about the Accounting Guidelines for Service Centers (http://fa.fo.uiowa.edu/service-center-policy).
4404 - Other Sales Svcs Tax-7 percent  
Revenue for sales and services subject to 7% sales tax, consisting of 6% state sales tax and 1% Local Option Sales Tax (LOST).
4410 - Parking Fines Non Taxable  
Parking fines.
4411 - Iowa House Hotel Non Taxable  
Revenue for Iowa House Hotel sales and services to tax-exempt entities.
4415 - Other Fines Interdepartmental  
Library fines and other miscellaneous fines to other University departments, excluding 4410 - PARKING FINES.
4416 - Other Fines Non Taxable  
Library fines and other miscellaneous fines to tax-exempt entities, excluding 4410 - PARKING FINES.
4520 - Cash Adj Over Short Non Tax  
Adjustments for cash overages and shortages.
4525 - Loan Fees Misc Non Tax  
For Loan Fund Only (FUND 530).
4530 - Reimb Stdt Loan Cancel NonTax  
For Loan Fund Only (FUND 530).
4540 - Sales Salvag Scrp Recyc Intrdp  
Sales of non-capitalized equipment; cardboard, paper, etc. for recycling; and any other sale of salvage and scrap to another University department.
4541 - Sales Salvag Scrp Recyc Non Tx  
Sales of non-capitalized equipment; cardboard, paper, etc. for recycling; and any other sale of salvage and scrap to a tax-exempt entities.
4542 - Sales Salvage Scrap Recycl Tax  
Sales of non-capitalized equipment; cardboard, paper, etc. for recycling; and any other sale of salvage and scrap to individuals or entities subject to 6% sales tax.
4599 - Other Misc Rev Non Taxable  
Revenue not categorized by any other IACT; nontaxable.
4600 - State Recpts Not Approp NonTax  
Revenue from the State of Iowa that cannot be more appropriately classified as an appropriation.
4999 - Misc Rev Central Use Non Tax  
Miscellaneous revenue, nontaxable.

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