Finance and Operations Departments

  • Accounting Services
    Accounting Services maintains the University of Iowa accounting records and related systems of internal control in accordance with accepted accounting principles, policies established by the State Board of Regents and the University of Iowa, and the requirements of the State of Iowa, federal government and external funding sources.
  • Accounts Payable
    The Accounts Payable (AP) department is responsible for the auditing and processing of invoices and payments for The University of Iowa. Invoices, credits, vouchers, and payments are processed on line through the Accounts Payable/Purchase Order (AP/PO) PeopleSoft System. This authority is delegated from the State Board of Regents through the President of the University in accordance with the statutes and administrative rules of the State of Iowa and the procedures of the State Board of Regents
  • Budget Development
    The Budget Development office is responsible for maximizing the effective use of University resources through the coordination and oversight of all facets of the University's operating budget, striving for continuous improvement in the University budgeting process, and optimizing the quality of information available to University Administrators, departmental managers and external sponsors.
  • Business Manager
    The Business Manager's Office is responsible to provide and maintain quality services for Contracting, Real Estate, Faculty and Staff Housing, Faculty and Staff Moving, and the Capital Business Docket for the University in accordance with Board of Regents, State of Iowa procedures and guidelines. The Business Manager's main function is to provide contract negotiation, review and signature on behalf of all University units entering into formal agreements with outside agencies/providers of goods and services (e.g., affiliation agreements, software licenses/agreements, entertainment contracts).
  • Cashier's Office
    The Cashier's Office is the centralized billing and collection point for student accounts. The primary function of the Cashier's Office is to issue bills, receive payments, as well as provide the means to help understand some basic aspects of an account at the University of Iowa.
  • Controller's Office
    The Controller's Office offers financial and accounting services which are essential for The University of Iowa.
  • Grant Accounting
    The Grant Accounting Office is a central administrative department that provides post-award services to University of Iowa researchers, administrative offices and external sponsors.
  • Facilities Management
    The Facilities Management Group (FM) is responsible for the planning, construction, operation, and maintenance of general fund-supported academic and administrative support buildings, most campus grounds, and all utility systems.
    • Administrative Services -- This unit is responsible for administrative support of all units of the Facilities Services Group with specific responsibilities for budgeting, accounting, human resources, and information systems.
    • Campus and Facilities Planning -- Campus and Facilities Planning is responsible for the overall planning for the physical development of the main, far west and Oakdale research campuses and the Oakdale Research Park. The office guides development and implementation of the Campus and Facilities Planning Framework (campus physical master plan) as well as directs major campus planning studies and guides landscape improvement projects throughout the campuses. Liaison with the Campus and Facilities Planning Committee and community governing bodies is provided for planning issues.
    • Design & Construction Services -- The primary function of Design & Construction Services is to serve the needs of The University of Iowa faculty, staff, and students by meeting the facility demands of the future while preserving the architectural past. This department is responsible for the planning, design, and construction of non-hospital campus buildings, utility systems, building remodeling, and campus landscaping improvements.
    • Operations & Maintenance -- The Operations and Maintenance department's first responsibility is maintenance and operation of academic and administrative buildings. It is also responsible for grounds maintenance for certain areas, refuse removal, and custodial service in academic and administrative buildings.
    • Space Planning & Utilization -- This department is responsible for space assignment, space planning, and assignment coordination with the academic and administrative leadership of the institution. The department includes classroom management services and is responsible for assigning, equipping and managing General Assignment classrooms.
    • Utilities and Energy Management -- The Utilities and Energy Management department is responsible for the planning, production, and distribution of electricity, steam, and chilled water; maintenance of the plants and distribution systems; maintaining the storm and sanitary sewers owned by the University; and assisting in the design and construction of utility plants and systems.
  • Human Resources
    • Administrative Services -- HR Administrative Services provides expertise and leadership to the campus community in administering human resources, working to ensure that Human Resources successfully contributes to the achievement of University and Finance and Operations (FO) strategic goals. Administrators in this area represent the interests of the University before a wide range of internal and external groups. Administrative Services is also responsible for departmental planning, process review, budget management, and measurement. Additionally, Administrative Services takes a campus leadership role regarding research and policy review and development.
    • Benefits, University -- The University Benefits Office designs and administers the benefits programs for all active and retired faculty, staff, and students at the University of Iowa. Examples include: workers compensation; student, faculty, and staff health insurance; faculty and staff dental insurance; retirement plans; spending accounts for health and dependent care; long-term care insurance; long-term disability insurance; catastrophic leave donation program; flexible benefits program; life insurance programs; OSHA reporting; and vacation and sick leave programs. The University Benefits Office is also responsible for the accounting functions for benefit programs at the University and with its vendors. The University Benefits Office assists in administering three University health insurance plans, which includes all payment arrangements, provider contracting, and overall plan administration. The University Benefits Office offers complete services to all faculty, staff, and students to assist them in benefit selection, enrollment, claims processing, changes, and to counsel them on any benefit related issue.
    • Compensation and Classification -- Compensation and Classification establishes new positions and reviews existing ones for appropriate assignment within the Professional and Scientific and Merit systems. It also approves changes to direct compensation for all non-faculty employees, including merit increases, reclassification, promotion, demotion, extra-compensation and other salary adjustments. It participates in and conducts salary surveys and analyzes information in support of recommendations for Professional and Scientific salary adjustments as well as for individual adjustments in pay or grade. Compensation and Classification also maintains the Career Status system for Professional and Scientific staff and provides placement assistance and career counseling to Professional and Scientific staff who have been furloughed from their positions.
    • Employee and Labor Relations
    • Employee and Labor Relations (ELR) provides leadership to the University in balancing the rights and responsibilities of the University with those of its staff members. ELR is responsible for labor relations (blue collar, technical, security, clerical, graduate assistants, and staff employed in tertiary health care bargaining units), contract and policy administration, disciplinary procedures, staff grievance and dispute resolution procedures, Family Medical Leave Act administration, Faculty and Staff Disability Services, Immigration Services, Commercial Drivers License drug testing, and unemployment benefit administration. In each of these areas, ELR provides services to individual staff members, training and support to University departments and agents, and acts as a liaison between the University and unions and affiliated organizations.
    • Employment Services -- Employment is responsible for advertising all Regents Merit and Professional and Scientific positions available at the University; the office reviews and approves all appointments to Merit positions. Employment accepts applications for Merit positions, determines the eligibility of candidates, and provides placement assistance to Merit staff. Employment also provides services to the public and to individual staff members and supports University departments in the application of the Regents Merit rules and the AFSCME collective bargaining agreement.
    • Information Management-Finance and Operations (IMFO) -- Information Management provides ongoing technical and operational support for the Human Resources Information System (HRIS). Members of this unit provide advice and counsel on how to maximize the HRIS system and they provide management reports as needed. This unit is also responsible for all technology issues that impact the Human Resources Unit (hardware, software, imaging systems, copiers, etc.). The unit maintains effective working relationships with Information Technology Services (ITS) and major collegiate and departmental units. Through such user-oriented means as web development and adaptable reporting, Information Management is responsible for advancing Human Resources’ commitment to build a technically proficient workforce.
    • Organizational Effectiveness  (OE)
    • The purpose of OE is to nurture, inspire, and support the individual staff, faculty, and student members of the University community. Services include: new employee orientation, employee worksite wellness, workgroup conflict resolution, substance abuse information, short-term counseling, staff recognition and reward programs, course offerings, family service resource and referral, a resource and video center for personal and professional development, and spousal/domestic partner placement services.
    • Payroll Office -- The Payroll Office is responsible for paying employees for approved compensation via monthly and biweekly payrolls, while complying with federal and state regulations governing tax withholding and reporting. Payroll also monitors compliance with various regulations from governmental agencies related to court ordered deductions, employee eligibility, and hiring. Payroll enforces University policies related to employment payments and deductions and ensures that each payroll reconciles to the payroll charges in the general ledger. Budget responsibilities center on auditing individual appointments with existing or new positions. The unit also maintains employee payroll records and provides written and oral verification support for those records.
  • Laundry Services
    The University of Iowa Laundry Service provides a wide range of laundry and linen support services for the Campus.
  • Mail Services
    Central Mail Services conducts the mailing operations for The University of Iowa. They also administer the DDDEO List Serve for the University's Deans, Directors, and Departmental Executive Officers.
  • Materials Management
    Materials Management fulfills much of the University's need for supplies and for the movement of freight.
  • Parking and Transportation
    The Parking and Transportation Department provides and supports access, mobility, and transportation services to faculty, staff, students, patients, and visitors of The University of Iowa. The department consists of five operating units: Parking Services, Parking Facilities Operations, Commuter Services, Cambus, and Fleet Services. These Units collaborate to provide a broad range of parking and transportation options and services.
  • Printing and Document Services
    The Printing Department is the official purchasing agent for printing. They provide complete graphic support by developing cost-effective, graphically aesthetic, and timely printed material for the University community.
  • Property Management
    Property Management maintains accountability for all capitalized assets of the University and provides reports and data to all levels of University management, Federal agencies, and State agencies.
  • Public Safety
    Public Safety provides professional law enforcement to facilitate the prevention of crime on the 1900 acres of University property and monitor the more than 200 University buildings.
  • Purchasing
    The Purchasing Department is responsible for obtaining quality goods and services at the lowest reasonable cost.
  • Risk Management
    The Department of Risk Management, Insurance & Loss Prevention is responsible for administering risk management and insurance programs in compliance with the University of Iowa and State Board of Regents' risk management policies and procedures, and state and federal laws.
  • Student Loan Accounting
    The Student Loan Accounting Office is responsible for the billing and collection of Federal and Institutional student loans. These include Federal Perkins (formerly National Direct Student Loan), Health Profession, Nursing, Iowa Law School Foundation, and other Institutional long-term and short-term/emergency loans.
  • Travel
    The Travel Office is responsible for auditing and processing all payments related to University of Iowa Business Travel. 
  • Treasury Operations
    Treasury Operations is responsible for treasury services for the University, including services for banking, cash management, bond indebtedness, investment and oversight of the University's operating funds and endowments.
  • University ID Card
    The University ID Card office is responsible for providing an official identification card for faculty, staff, and students, providing access to facilities and academic services across campus.

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