Finance and Operations Departments
- Accounting Services
Accounting
Services maintains the University of Iowa accounting records and related
systems of internal control in accordance with accepted accounting principles,
policies established by the State Board of Regents and the University of
Iowa, and the requirements of the State of Iowa, federal government and external
funding sources.
- Accounts Payable
The
Accounts Payable (AP) department is responsible for the auditing and processing
of invoices and payments for The University of Iowa. Invoices, credits, vouchers,
and payments are processed on line through the Accounts Payable/Purchase
Order (AP/PO) PeopleSoft System. This authority is delegated from the State
Board of Regents through the President of the University in accordance with
the statutes and administrative rules of the State of Iowa and the procedures
of the State Board of Regents
- Budget Development
The
Budget Development office is responsible for maximizing the effective use
of University resources through the coordination and oversight of all facets
of the University's operating budget, striving for continuous improvement
in the University budgeting process, and optimizing the quality of information
available to University Administrators, departmental managers and external
sponsors.
- Business Manager
The Business Manager's Office is responsible to provide and maintain quality
services for Contracting, Real Estate, Faculty and Staff Housing, Faculty
and Staff Moving, and the Capital Business Docket for the University
in accordance with Board of Regents, State of Iowa procedures and guidelines.
The Business Manager's main function is to provide contract negotiation, review
and signature on behalf of all University units entering into formal
agreements with outside agencies/providers of goods and services (e.g.,
affiliation agreements, software licenses/agreements, entertainment contracts).
- Cashier's Office
The Cashier's
Office is the centralized billing and collection point for student accounts.
The primary function of the Cashier's Office is to issue bills, receive payments,
as well as provide the means to help understand some basic aspects of an
account at the University of Iowa.
- Controller's Office
The
Controller's Office offers financial and accounting services which are essential
for The University of Iowa.
- Grant Accounting
The Grant
Accounting Office is a central administrative department that provides post-award
services to University of Iowa researchers, administrative offices and external
sponsors.
- Facilities Management
Facilities Management is responsible for the planning, construction, operation and maintenance of general fund supported academic and administrative buildings, most campus grounds, and all utility and energy management systems.
- Building & Landscape Services – Building & Landscape Services is responsible for building maintenance, custodial service, and landscape services. Building & Landscape Services provides operational and technical support for daily building operations and maintenance, and landscape services including building mechanical and electrical systems, energy efficient operation, ADA compliance, fire/life safety and code compliance, repair and replacement of building infrastructure and envelope components, proper preventive maintenance practices, daily custodial services including classroom, office, restroom, research lab, and public space cleaning, trash and recycle collection and removal, routine and major floor care projects, relamping, mowing, tree care, litter control, sidewalk maintenance, shrub and flower bed care, institutional road maintenance, refuse collection, campus lighting and campus exterior signs. Building & Landscape Services leads and manages maintenance engineering services, customer service center (Work Control), key shop services, building electronic access and security services, pest management, and moving services. Building & Landscape Services also provides central shop services including the carpenter shop, sheetmetal shop, and the paint shop.
- Business & Financial Services - Business & Financial Services is responsible for administrative support of all units of Facilities Management with specific responsibilities for budgeting, accounting, human resources, information systems, and maintenance stores.
- Planning, Design & Construction – Planning, Design & Construction is responsible for the complete range of services related to the physical development of the UI Campus (with the exception of UIHC-specific space). From long-range campus master planning, to management of projects of every size and type, to detailed data management of more than 16 million square feet of campus space, PD&C serves the University by planning for the future while preserving the past. Services provided and managed by PD&C include Campus Master Plan updates, pre-project planning, project program analysis, preliminary cost and code evaluation, life-cycle cost analysis, management of all professional design services, construction-phase management services, Board of Regent capital procedures coordination, project information archiving, maintenance of all campus space information, and campus mapping.
- Utilities
and Energy Management -- Utilities & Energy Management is responsible for the planning, production, and distribution of electricity, steam, and chilled water; maintenance of the plants and distribution systems; maintaining the storm and sanitary sewers owned by the University; and assisting in the design and construction of utility plants and systems.
- Human Resources
- Administrative Services --
HR Administrative Services provides expertise and leadership to the campus
community in administering human resources, working to ensure that Human
Resources successfully contributes to the achievement of University and
Finance and Operations (FO) strategic goals. Administrators in this area
represent the interests of the University before a wide range of internal
and external groups. Administrative Services is also responsible for
departmental planning, process review, budget management, and measurement.
Additionally, Administrative Services takes a campus leadership role
regarding research and policy review and development.
- Benefits, University -- The
University Benefits Office designs and administers the benefits programs
for all active and retired faculty, staff, and students at the University
of Iowa. Examples include: workers compensation; student, faculty,
and staff health insurance; faculty and staff dental insurance; retirement
plans; spending accounts for health and dependent care; long-term care
insurance; long-term disability insurance; catastrophic leave donation
program; flexible benefits program; life insurance programs; OSHA reporting;
and vacation and sick leave programs. The University Benefits Office
is also responsible for the accounting functions for benefit programs
at the University and with its vendors. The University Benefits Office
assists in administering three University health insurance plans, which
includes all payment arrangements, provider contracting, and overall
plan administration. The University Benefits Office offers complete
services to all faculty, staff, and students to assist them in benefit
selection, enrollment, claims processing, changes, and to counsel them
on any benefit related issue.
- Compensation and Classification --
Compensation and Classification establishes new positions and reviews
existing ones for appropriate assignment within the Professional and
Scientific and Merit systems. It also approves changes to direct compensation
for all non-faculty employees, including merit increases, reclassification,
promotion, demotion, extra-compensation and other salary adjustments.
It participates in and conducts salary surveys and analyzes information
in support of recommendations for Professional and Scientific salary
adjustments as well as for individual adjustments in pay or grade. Compensation
and Classification also maintains the Career Status system for Professional
and Scientific staff and provides placement assistance and career counseling
to Professional and Scientific staff who have been furloughed from their
positions.
- Employee and Labor Relations
- Employee and Labor Relations (ELR) provides leadership to the University
in balancing the rights and responsibilities of the University with those
of its staff members. ELR is responsible for labor relations (blue collar,
technical, security, clerical, graduate assistants, and staff employed
in tertiary health care bargaining units), contract and policy administration,
disciplinary procedures, staff grievance and dispute resolution procedures,
Family Medical Leave Act administration, Faculty and Staff Disability
Services, Immigration Services, Commercial Drivers License drug testing,
and unemployment benefit administration. In each of these areas, ELR
provides services to individual staff members, training and support to
University departments and agents, and acts as a liaison between the
University and unions and affiliated organizations.
- Employment Services --
Employment is responsible for advertising all Regents Merit and Professional
and Scientific positions available at the University; the office reviews
and approves all appointments to Merit positions. Employment accepts
applications for Merit positions, determines the eligibility of candidates,
and provides placement assistance to Merit staff. Employment also provides
services to the public and to individual staff members and supports University
departments in the application of the Regents Merit rules and the AFSCME
collective bargaining agreement.
- Information Management-Finance
and Operations (IMFO) -- Information
Management provides ongoing technical and operational support for the Human
Resources Information System (HRIS). Members of this unit provide advice
and counsel on how to maximize the HRIS system and they provide management
reports as needed. This unit is also responsible for all technology issues
that impact the Human Resources Unit (hardware, software, imaging systems,
copiers, etc.). The unit maintains effective working relationships with
Information Technology Services (ITS) and major collegiate and departmental
units. Through such user-oriented means as web development and adaptable
reporting, Information Management is responsible for advancing Human
Resources’ commitment
to build a technically proficient workforce.
- Organizational Effectiveness (OE)
- The purpose of OE is to nurture, inspire, and support the individual
staff, faculty, and student members of the University community. Services
include: new employee orientation, employee worksite wellness, workgroup
conflict resolution, substance abuse information, short-term counseling,
staff recognition and reward programs, course offerings, family service
resource and referral, a resource and video center for personal and professional
development, and spousal/domestic partner placement services.
- Payroll Office -- The
Payroll Office is responsible for paying employees for approved compensation
via monthly and biweekly payrolls, while complying with federal and state
regulations governing tax withholding and reporting. Payroll also monitors
compliance with various regulations from governmental agencies related
to court ordered deductions, employee eligibility, and hiring. Payroll
enforces University policies related to employment payments and deductions
and ensures that each payroll reconciles to the payroll charges in the
general ledger. Budget responsibilities center on auditing individual
appointments with existing or new positions. The unit also maintains
employee payroll records and provides written and oral verification support
for those records.
- Laundry Services
The
University of Iowa Laundry Service provides a wide range of laundry and linen
support services for the Campus.
- Mail Services
Central
Mail Services conducts the mailing operations for The University of Iowa. They
also administer the DDDEO List Serve for the University's Deans, Directors,
and Departmental Executive Officers.
- Materials Management
Materials
Management fulfills much of the University's need for supplies and for the
movement of freight.
- Parking and Transportation
The
Parking and Transportation Department provides and supports access, mobility,
and transportation services to faculty, staff, students, patients, and visitors
of The University of Iowa. The department consists of five operating units:
Parking Services, Parking Facilities Operations, Commuter Services, Cambus,
and Fleet Services. These Units collaborate to provide a broad range of parking
and transportation options and services.
- Printing and Document Services
The
Printing Department is the official purchasing agent for printing. They
provide complete graphic support by developing cost-effective, graphically
aesthetic, and timely printed material for the University community.
- Property Management
Property
Management maintains accountability for all capitalized assets of the University
and provides reports and data to all levels of University management, Federal
agencies, and State agencies.
- Public Safety
Public Safety provides
professional law enforcement to facilitate the prevention of crime on the
1900 acres of University property and monitor the more than 200 University
buildings.
- Purchasing
The
Purchasing Department is responsible for obtaining quality goods and services
at the lowest reasonable cost.
- Risk Management
The Department
of Risk Management, Insurance & Loss Prevention is
responsible for administering risk management and insurance programs in
compliance with the University of Iowa and State Board of Regents' risk
management policies and procedures, and state and federal laws.
- Student Loan Accounting
The
Student Loan Accounting Office is responsible for the billing and collection
of Federal and Institutional student loans. These include Federal Perkins
(formerly National Direct Student Loan), Health Profession, Nursing, Iowa
Law School Foundation, and other Institutional long-term and short-term/emergency
loans.
- Travel
The Travel
Office is responsible for auditing and processing all payments related
to University of Iowa Business Travel.
- Treasury Operations
Treasury
Operations is responsible for treasury services for the University, including
services for banking, cash management, bond indebtedness, investment and
oversight of the University's operating funds and endowments.
- University ID Card
The University
ID Card office is responsible for providing an official identification card
for faculty, staff, and students, providing access to facilities and academic
services across campus.
